Administrator (NFU Cymru)

For further information please contact Elwyn Gwilym by email on elwyn.gwilym@nfu.org.uk, or telephone 01982 554218.

PERSON SPECIFICATION

Job Title: Administrator
Department: NFU Cymru
Location: Builth Wells
Grade: 11

Knowledge and Expertise

Essential
Grade C GCSE English (or equivalent qualification).
Able to accurately type 45 words per minute.
Willing to be trained in first aid.

Desirable
A basic understand of the agricultural industry.

Relevant Experience

Essential
Experience in a secretarial / administrative role, including typing, filing, diary management and record keeping.
Experience of arranging meetings.
Ability to create and maintain effective working relationships.

Desirable
Experience of audio typing.
Experience of working to more than one person.
Experience of publishing on the internet.

Communication and Relationship Skills

Essential
Excellent communication skills, both verbally and in writing.
Ability to handle telephone enquiries in a pleasant manner, using courtesy and tact.
Able to deal with difficult people / situations.

Desirable
Ability to speak Welsh is an advantage

Practical and Physical Skills

Essential
Proficient user of Microsoft Office packages (Outlook, PowerPoint and Excel) with the ability to use Word to intermediate level.
Excellent spelling and grammar.

Desirable
Excellent IT skills

Decision Making and Problem Solving

Essential
Able to prioritise own workload.
Able to work under own initiative.
Ability to work under pressure.

Desirable
N/A

Responsibility for Information

Essential
Ability to maintain basic records.
Attention to detail.

Desirable
N/A

Physical and Mental Effort

Essential
Ability to concentrate to achieve a good standard of work.
Show flexibility in the way you work.

Desirable
N/A

Personal Circumstances/Additional Requirements

Essential
A willingness and drive to learn.
Self starter and motivated by a job well done.


JOB DESCRIPTION

Job title: Administrator
Reports to: Office Manager
Department: Regions, NFU Cymru

Main purpose and scope of job:

To provide secretarial and clerical support services to regional executive staff, including:

to sort and prioritise daily incoming mail.
to provide support to Regional Executive staff in the production and circulation of documents, including, when required, desk top publishing.
to keep accurate record of diary appointments using Microsoft Outlook.
to promptly distribute incoming faxes.
to arrange for the bulk printing and distribution of documents generated by regional staff.

Functional responsibilities:

To assist with the operation of a comprehensive filing system for the region, comprising general correspondence, policy files and reference library.

To update manuals used by the region as and when amendments and additions are received.

To assist with the monitoring of stocks of stationery.

To compile and publish a weekly 'movements sheet' for staff in the region.

To assist with the creation and maintenance of committee and working group lists on Postal System.

To be responsible for the regular updating of NFU information.

Answer telephone(s) and deal with queries where possible in the absence of regional executive staff.

Check incoming goods and distribute as appropriate, checking where possible against orders and reporting missing or damaged goods.

Maintain room hire diary and administer bookings for rooms, catering and equipment.

To act as a recognised First Aider within the Regional Office, as required.

This job description will develop to meet the needs of the NFU and any additional duties will be commensurate with the post holder's grade.

Job title:

Administrator

Department:

NFU Cymru

Location:

Builth Wells

Annual pay:

£14,232 - £16,049

Grade:

11

Closing Date:

14th May 2008